New hire information may be reported several ways. Choose the most convenient option from the following list:
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Online submission through this website
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File uploads through this website
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You may use a spreadsheet to upload your new hire records to the website. See Electronic Reporting--Spreadsheet Format for additional information.
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Contact New Hire Reporting at 1-888-663-6751 to request technical assistance.
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File Transfer Protocol (FTP)
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You must use the required file submission layout. See FTP Electronic Reporting for additional information.
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Contact New Hire Reporting at 1-888-663-6751 to request technical assistance in implementing the FTP to report new hires.
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Mail or fax one of the following hardcopy documents:
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Federal W-4 Form – If you choose to submit a W-4 form as a new hire report, please ensure that each W-4 is easily readable and has the employer’s name, Federal Employer Identification Number, and address written at the top of each form.
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MO W-4 Form
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A printed list (see Data to Report for information required in a printed list) – The printed list should contain all of the required information, be created using at least a 10-point font size, and have the employer’s name, Federal Employer Identification Number, and address clearly displayed at the top of the report.
MAIL to the following address:
Missouri Department of Revenue
PO Box 3340
Jefferson City, MO 65105–3340
OR
FAX: 1–877–573–6172
Up to a 90-day history is available for Employers who manually enter their submissions online (option 1 above). After logging in, go to View New Hire History. If you use options 2, 3, or 4 above, you may request a copy of your reporting history by calling 888-663-6751 or by contacting us electronically. Please note: Records may not be accessible until 24 to 48 hours after submission.